The President is the ‘key contact’ on the Committee. The President must be an enthusiastic and confident leader with good organisational and interpersonal skills, who can delegate, support others, and participate as a team member. Responsibilities include:

• Provides leadership and strategic direction
• Staff supervision, management and recruitment
• Prepares and presents reports for committee meetings and AGM
• Attends and chairs committee meetings
• Ensures compliance with Associations rules and constitution
• Monitors compliance of state and federal legislation, funding requirements, C&K agreement and affiliation standards
• Authorises expenditure
• Manages complaints
• Meets with C&K representatives and other stakeholders
• Delegates responsibilities
• Reviews C&K correspondence
• Motivates the committee/parents/staff
• Impartial
• Encourages participation
• Breaks deadlocks

The Vice President supports the President. The President may delegate some of their tasks to the Vice-President to manage the workload. The Vice President acts in the role of President if the President is unavailable. It is essential that the President and the Vice President have a good working relationship and understand their roles to avoid duplicating tasks.

• Attends committee meetings
• Assists with staff supervision, management and recruitment
• Has a thorough understanding of the Associations rules and constitution
• Accepts responsibility for special projects (e.g. fundraising and family events)
• Meets with C&K representatives and other stakeholders
• Reviews C&K correspondence

The Secretary must have excellent organisational skills, understand governance principles, and assist the Committee in understanding and meeting its compliance obligations under the Constitution and relevant legislation. The Secretary is supported by our Office Administrator. Responsibilities include:

• Maintains a register of all correspondence
• Assists with staff supervision and management
• Prepares, distributes and displays committee meeting agendas
• Attends committee meetings and takes minutes
• Prepares, distributes and displays committee meeting minutes
• Has an understanding of Associations rules and constitution
• Maintains member register
• Writes any correspondence as directed by the committee
• Acts as the contact between the service and other organisations
• Supports admin staff to maintain effective and confidential administration records

The Treasurer is responsible for the financial management of your Association. They must have a good understanding of accounting principles and support the Committee to understand, manage, and meet its financial obligations. Our kindergarten engages the service of a third-party accounting service for payables, BAS preparations, wages.

• Attends committee meetings
• Assists with staff supervision and management
• Has an understanding of Associations constitution
• Reviews and prepares budget
• Maintains and prepare true and accurate financial records; presents written income/expenditure
• Keeps the committee informed of Associations financial position
• Ensures all money is banked promptly
• Assists with administration of fee collection and records
• Manages outstanding fees
• Oversees that all accounts and payroll deductions are authorised in the correct manner and paid by the due date
• Oversees the preparation and lodgement of all financial statutory and government returns such as BAS/IAS and Workcover
• Ensures the service is registered for GST and acquits any GST paid
• Ensures that reserves are not used for anything not earmarked. For example Long Service Leave
• Treasurer can not be President and vice versa.